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Department of Management Services

Electronic Data Processing Equipment (EDPE)

STATE OF FLORIDA

ELECTRONIC DATA PROCESSING EQUIPMENT INSURANCE

UNDERWRITTEN BY: Federal Insurance Company

BROKERED BY: Arthur J. Gallagher Risk Management Services, Inc.

CURRENT POLICY PERIOD: June 05, 2014 through June 05, 2015

This insurance is purchased and administered by the Department of Management Services, Division of State Purchasing. The outline of coverage provided herein is an overview; please refer to the insurance policy for specific information. All questions relating to this policy should be directed to Jill Soderberg, State Purchasing at (850) 488-7996 or Jill.Soderberg@dms.myflorida.com.

COVERED PROPERTY:

Electronic data processing equipment owned by the Insured and similar equipment leased or rented from others, in the Insured's care, custody, and control.

Electronic media, including converted data owned by the Insured and similar equipment leased or rented from others, in the Insured's care, custody, and control.

Scientific and medical equipment owned by the Insured and similar equipment leased or rented from others, in the Insured's care, custody, and control.  Scientific and medical equipment valued $500,000 or greater are subject to underwriting approval.

COVERED LOCATIONS:

Any Insured State Agency or University, other locations (temporarily), and while in transit (up to $100,000 value – transit limit).

LIMIT OF INSURANCE:

The value of the covered equipment.

RATES:

Electronic data processing equipment and electronic media

Owned Equipment: Leased Equipment:
 $0.0563 per $100 of Value  $0.1678 per $100 of Value

Scientific and medical equipment

Owned Equipment: Leased Equipment:
$0.133 per $100 of Value  $0.3455 per $100 of Value

USF CAMLS SCI/Medical Rates

Owned Equipment: Leased Equipment:
$0.1939 per $100 of Value $0.5725 per $100 of Value

DEDUCTIBLES:

Owned Equipment:
$500.00 for losses under $10,000.00
$2,500.00 for losses $10,000.00 and more

REPORTING:

Covered property must be reported quarterly via SurveyMonkey (see below for link):

  • 1st Quarter:  This survey closes at 5 pm EST on Sept. 5, 2014
  • 2nd Quarter:  This survey closes at 5 pm EST on Dec. 5, 2014

The following reporting provisions apply to the EDP equipment insurance policy:

  • The reporting periods are quarterly, beginning at the policy’s inception date: June 5th.
  • Values reported should represent 100% of the total EDP equipment acquisition/replacement costs.
  • Coverage extends to newly-acquired EDP equipment as long as the values of those items are included with the next quarterly report.
  • Reports must be filed in a timely manner – they are due no later than the 5th day of each ending quarter (September, December, March, June).
  • Premiums are adjusted per policy period after the final report is submitted (June 5th).
  • The insurance company may audit reported values. Each participating organization is required to maintain an itemized list of all equipment, the total value of which must equal the value reported. Upon notification of a loss, or at the request of the insurance company, this list must be provided (including a description of the equipment in question and its insurable value).

COVERAGE:

Owned items are covered against limited perils not covered by the State Risk Management Trust Fund.  Non-owned items are covered against "all risks" of direct physical loss except as excluded.  All coverage is subject to policy terms, conditions, and exclusions. 

Perlis Covered Owned Leased
Fire or lightning Excluded Covered
Aircraft, or self-propelled   missiles Excluded Covered
Explosion Excluded Covered
Smoke Excluded Covered
Riot or civil commotion Excluded Covered
Frost or cold weather Excluded Covered
Ice (other than hail), snow or   sleet Excluded Covered
Vehicles Excluded Covered
Earth Movement Including Sinkhole Excluded Excluded
Wind / Hail  - EDP (incl. USF CAMLS) Excluded Covered
Wind / Hail - SCI-MED  (incl. USF CAMLS) Excluded Covered
Other Coverages Include Limit of Coverage
Newly Acquired EDP (at any newly acquired premises within the coverage territory) 10% of policy limit
EDP at any other premises (unnamed) within the coverage territory $1,000,000.00
Per Item Limit Scientific equipment $300,000.00
Debris Removal $150,000.00
Fire Department Service Charges $25,000.00
Fire Protective Equipment $10,000.00
Loss Adjustment Expenses $25,000.00
Inventory or Appraisals $25,000.00
Pollutant Clean Up / Removal $50,000.00
EDP In Transit $50,000.00
Electronic Data Recovery as a result of physical loss/damage to data or systems caused by malicious programming $10,000.00
Fungus Clean Up or Removal subject to policy terms/conditions $25,000.00

CLAIM CONDITIONS:

Claims must be filed within 90 days of discovery of loss. With each claim notification, you must provide both documentation to support the identified limit and proof that the equipment was included in the reported total insurable value.

Claims prior to June 5, 2014, should be filed with Sihle Insurance Group using the form below:

Shile Loss Claim (Adobe PDF Document 1.80 MB)

Claims on June 5, 2014 or after should be filed with Arthur J. Gallagher Risk Management Services, Inc., using the form below:

AJG Loss Claim Form (Microsoft Word Document 172.00 KB)

APPLICATIONS:

AJG EDP Application for Coverage (Microsoft Word Document 101.50 KB)

AJG Certificate of Insurance Request  (Microsoft Word Document 100.50 KB)