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Department of Management Services

Electronic Data Processing Equipment (EDPE)

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STATE OF FLORIDA

ELECTRONIC DATA PROCESSING EQUIPMENT INSURANCE

UNDERWRITTEN BY: XL Capital LTD

BROKERED BY: Sihle Insurance Group

CURRENT POLICY PERIOD: June 05, 2013 through June 05, 2014

This insurance is purchased and administered by the Department of Management Services, Division of State Purchasing. The outline of coverage provided herein is an overview; please refer to the insurance policy for specific information. All questions relating to this policy should be directed to Jill Soderberg, State Purchasing at (850) 488-7996 or Jill.Soderberg@dms.myflorida.com.

COVERED PROPERTY:

Electronic data processing equipment owned by the Insured and similar equipment of others in the Insured's care, custody, and control.

Electronic media including converted data owned by the Insured and similar equipment of others in the Insured's care, custody, and control.

Scientific and medical equipment owned by the Insured and similar equipment of others in the Insured's care, custody, and control, subject to underwriting approval.

COVERED LOCATIONS:

Any Insured State Agency or University, other locations (temporarily), and while in transit.

LIMIT OF INSURANCE:

The value of covered equipment.

RATES:

Electronic data processing equipment and electronic media

Owned Equipment: Leased Equipment:
 $0.0574 per $100 of Value  $0.1702 per $100 of Value

Scientific and medical equipment

Owned Equipment: Leased Equipment:
$0.1363 per $100 of Value  $0.3588 per $100 of Value

USF CAMLS SCI/Medical Rates

Owned Equipment: Leased Equipment:
$0.1964 per $100 of Value $0.5929 per $100 of Value

DEDUCTIBLES:

Owned Equipment:
$500.00 for losses under $10,000.00
$2,500.00 for losses $10,000.00 and more

REPORTING:

Covered property must be reported quarterly via SurveyMonkey (see below for link):

  • 4th Quarter:  This survey closes at 5 pm EST on June 5, 2014

The following reporting provisions apply to the EDP equipment insurance policy:

  • The reporting periods are quarterly, beginning at the policy’s inception date: June 5th.
  • Values reported should represent 100% of the total EDP equipment acquisition/replacement costs.
  • Coverage extends to newly-acquired EDP equipment as long as the values of those items are included with the next quarterly report.
  • Reports must be filed in a timely manner – they are due no later than the 5th day of each ending quarter (September, December, March, June).
  • Premiums are adjusted per policy period after the final report is submitted (June 5th).
  • The insurance company may audit reported values. Each participating organization is required to maintain an itemized list of all equipment, the total value of which must equal the value reported. Upon notification of a loss, or at the request of the insurance company, this list must be provided (including a description of the equipment in question and its insurable value).

COVERAGE:

Non-owned items are covered against "all risks" of direct physical loss (including computer viruses), except as excluded. Owned items are covered against limited perils not covered by the State Risk Management Trust Fund. (For additional information, please see your agency's Insurance Coordinator for a copy of the insurance policy.)  

CLAIM CONDITIONS:

Claims must be filed within 90 days of discovery of loss. With each claim notification, you must provide both documentation to support the identified limit and proof that the equipment was included in the reported total insurable value.

Claims prior to June 05, 2013 should be filed with Arthur J. Gallagher Risk Management Services using the form below:

Insurance Claim Form rev 082012 (Adobe PDF Document) (pdf 125.61 kB)

Claims on June 5, 2013 or after should be filed with Sihle Insurance Group using the form below:

EDPE Property Loss Claim Notice (Adobe PDF Document 1.80 MB)

Applications:
Electronic Data Processing Equipment Insurance Application (Microsoft Word Document) (msword 41.00 kB)
Scientific and Medical Equipment Coverage Request Form (Microsoft Word Document 70.00 KB)