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HR Professional User Guide
HR Professional User Guide
This user guide is created to assist HR professionals with their day to day tasks using the People First system. The guide covers topics from logging in to the system, creating position requisitions, to approving timesheets and running end-of-fiscal-year reports. When completed, we hope that the user guide is a meaningful and helpful reference that makes performing HR functions quick and easy.
HR Professional User Guide - Compiled Version
The HR Professional Guide is currently under construction. This document will be updated as new instructional guides are published. The estimated completion date of the entire HR Professional User Guide is June 30, 2011.
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HR Professional User Guide [04-15-13] (pdf 9.56 MB)
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HR Professional User Guide - Detailed Listing
The detailed listing of the user guide is currently under construction. An asterisk (*) in front of a instructional guide title means the guide has not yet been published. As instructional guides are published, the asterisk will be removed and replaced by a link to the guide.
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Table of Contents [04-12-13] (pdf 284.90 kB)
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| ________________________________________________________________________________________________________ | |
Section I: General System | |
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411 Information - Employee (pdf 365.09 kB)
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Privacy Indicators - Employee (pdf 237.40 kB)
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411 Information - Human Resources (pdf 383.88 kB)
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Privacy Indicators - Human Resources (pdf 502.81 kB)
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Home Page (pdf 111.42 kB)
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Salary and Employment Verifications (pdf 48.07 kB)
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Internet Browsers (pdf 41.31 kB)
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Security Role Code Definitions (pdf 265.50 kB)
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Log In Page (pdf 140.99 kB)
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Security Role Code Screen/Org Code Range Allowance (pdf 73.24 kB)
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Password Requirements (pdf 222.90 kB)
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| ________________________________________________________________________________________________________ | |
Section II: Human Resources Administration | |
| *Drug Screening Record | *PAR Intercept Process |
| *Key Service Dates | *PAR Pay Changes |
| *Personnel Action Request (PAR) Appointments | *PAR Separations |
| *PAR Employee Actions | *PAR Search Process |
| ________________________________________________________________________________________________________ | |
Section III: Leave & Attendance | |
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General Leave Processing (pdf 56.87 kB)
| *Timesheet Approval, Rejection Process |
| *Leave Balance Adjustments | *Timesheet "unapprove" Process |
| *Leave Payout Process | *Time Evaluation Process |
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Leave Balance Transfer (pdf 230.08 kB)
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| ________________________________________________________________________________________________________ | |
Section IV: Organization Management | |
| Agency Reorganization Process in People First (pdf 81.10 kB) | *Creating HR Organization Units |
| Creating Budget Entity (BE) in People First (pdf 129.69 kB) | Creating or Modifying FLAIR Org Codes in People First (pdf 112.49 kB) |
| *Creating and Linking Charge Objects | Creating State Program Component (SPC) in People First (pdf 134.02 kB) |
| Creating FLAIR Account Code (pdf 138.70 kB) | |
| ________________________________________________________________________________________________________ | |
Section V: Reports | |
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Reports Summary Matrix (pdf 89.71 kB)
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Benefits Reports | |
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Agency Dependent Certification Monitoring Report (pdf 436.22 kB)
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Benefits Early Effective Date Report (pdf 106.39 kB)
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Agency Open Enrollment Elections Completed Report (pdf 429.71 kB)
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Benefits Underpayment/Overpayment Report (pdf 172.16 kB)
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Benefits Cancellation Report (pdf 134.01 kB)
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Dependent Documentation Report (pdf 119.55 kB)
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Benefits Changes Report (pdf 122.99 kB)
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Premium History Report (pdf 136.62 kB)
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Budget Reports | |
| *Agency Leave Liability |
Budgeted Positions Report (pdf 187.22 kB)
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| *Agency Leave Liability by Funding Id |
LAS/PBS Budget (pdf 299.05 kB)
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| *Agency Leave Liability by Leave Type |
LAS/PBS Budget Entity/FLAIR Org Level (pdf 198.39 kB)
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Average Salary by Pay Grade Report (pdf 162.42 kB)
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Rate Report (pdf 249.70 kB)
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Average Salary by Class Code Report (pdf 314.94 kB)
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Human Resource Administration Reports | |
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Agency Address Verification Monitoring Report (pdf 380.15 kB)
| *New Hires |
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Appointment Status Expiration Report (pdf 134.89 kB)
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OPS FYTD (pdf 171.22 kB)
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EEO Utilization - ALM (pdf 535.68 kB)
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Overlap and Shared Positions (pdf 132.36 kB)
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| *EEO Workforce | *PAR Liaison |
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Employee Roster (pdf 235.13 kB)
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Position FTE Totals by Pay Plan (pdf 100.86 kB)
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Employee Transaction (pdf 325.60 kB)
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Separated Employees (pdf 375.06 kB)
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Employee Transaction Condensed (pdf 300.56 kB)
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Service Awards (pdf 139.27 kB)
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| *Groups (Requisition/Timekeeper) |
Turnover Report (pdf 284.48 kB)
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Licensure Expiration (pdf 165.14 kB)
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Vacancy Report (pdf 137.46 kB)
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Leave and Attendance Reports | |
| *FMLA/FSWP Tracking |
Special Compensatory Leave Audit (pdf 249.96 kB)
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Leave Audit Report (pdf 380.72 kB)
| *Timesheet Audit |
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Leave Balance Report (pdf 293.55 kB)
| *Timesheet Information |
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Leave Summary Report (pdf 115.11 kB)
| *Timesheet Summary |
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Missing Timesheet (pdf 107.53 kB)
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Payroll Reports | |
| *File 1 Payment History | *Payroll Changes |
| *Leave Without Pay | *Payroll Overpayment |
| *Miscellaneous Deductions | *Potential Overtime |
| *Pay Additive Monitoring |
Retroactive Payments Sent to BOSP (pdf 103.51 kB)
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Payments Not Sent to BOSP (pdf 111.37 kB)
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Performance Management Reports | |
| *Evaluation Due | *Evaluation Summary |
Training Reports | |
| *Outstanding Training | *Training Summary |
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Training Course Entry (pdf 351.70 kB)
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Training Library Report (pdf 115.78 kB)
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| *Training Transcript | |
| ________________________________________________________________________________________________________ | |
Section VI: Talent Management | |
| *Preparing a Requisition for Posting to Applicant Site | *Reviewing & Printing Applicant Details |
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Talent Management - Bulk Printing Applicant Data (pdf 477.54 kB)
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