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Public Records

All retirement records are available to the public pursuant to Florida's Public Records Law, Chapter 119, Florida Statutes, with the exception of those records specifically exempted by law under sections 121.031(5), 121.4501(19), and 119.07, Florida Statutes.

Requests to review records or obtain copies of records may be made to:
HARRY HALLEY
DIVISION OF RETIREMENT
PO BOX 9000
TALLAHASSEE FL 32315-9000

Toll-Free:
Local:
E-Mail: 		(877) 377-1737
(850) 488-5706
rep@dms.MyFlorida.com

Division of Retirement Public Records Policy Statement

The Division of Retirement provides access to all retirement account files maintained by the Division for all members of the Florida Retirement System (FRS), which includes more than 623,000 active members and over 1.3 million inactive members employed at all levels of government (state, counties, district school boards, universities, community colleges, cities, and special districts). Records exempt from disclosure include:

  • Lists of retirees' names and addresses.
  • Social Security numbers of current and former members.
  • Birth certificates and cause of death on death certificates.
  • Medical Information.
  • All personal identifying information regarding a participant in the FRS Investment Plan.
  • If a written request for confidentiality is submitted to the Division of Retirement, personal identifying information which includes home, mailing, and temporary addresses; all telephone numbers; and dates of birth contained in the records of members in the positions listed below. Also, the home, mailing, and temporary addresses, all telephone numbers, and dates of birth of the spouses and children of such personnel are exempt from disclosure.

Positions:

  1. Current or former law enforcement officers;
  2. Current or former correctional officers and correctional probation officers;
  3. Current or former personnel of the Department of Children and Family Services whose duties include the investigation of abuse, neglect, exploitation, fraud, theft, or other criminal activities;
  4. Current or former personnel of the Department of Health whose duties are to support the investigation of child abuse or neglect;
  5. Current or former personnel of the Department of Revenue or local governments whose responsibilities include revenue collection and enforcement or child support enforcement;
  6. Firefighters;
  7. Current or former Justices of the Supreme Court, district court of appeal judges, circuit and county court judges, current or former state attorneys and assistant state attorneys, statewide prosecutors and assistant statewide prosecutors;
  8. Current or former human resource, labor relations, or employee relations directors, assistant directors, managers or assistant managers of any local government agency or water management district whose duties include hiring and firing employees, labor contract negotiation, administration, or other personnel-related duties;
  9. Current or former code enforcement officers;
  10. Current or former investigators or inspectors of the Department of Business and Professional Regulation; and
  11. County tax collectors.

The Division of Retirement maintains its files by member name and Social Security number. When making a request for records, you should provide both to the Division to facilitate your request. You may visit the Office of the Division of Retirement to see the record, have it read to you over the telephone or have a copy forwarded to you by mail.

When complying with a request, the Division of Retirement will not produce or generate information that does not already exist in the Division's records or a member's retirement account file. Consequently, the Division would not provide an estimate of an FRS member's retirement benefit unless that information has already been provided to the member.

Social Security Numbers and Public Records Law Exemption

The Department of Management Services, Division of Retirement, is responsible for maintaining agency and member service records for the Florida Retirement System and other state-administered plans, for overseeing municipal and special district firefighters' and municipal police officers' pension plans (Chapters 175 and 185 Florida Statutes), for insuring compliances under Part VII, Chapter 112, Florida Statutes, for all local government plans, and as the Social Security administrator for the state and its political subdivisions. All member records are filed by Social Security number because it is imperative for us to be able to identify members properly and definitively, and to meet our state and federal reporting requirements.

Social security numbers are confidential and exempt from public records requests under section 119.07(1), Florida Statutes, and section 24(a), Article I of the Florida Constitution.