Department of Management Services
All retirement records are available to the public pursuant to Florida's Public Records Law, Chapter 119, Florida Statutes, with the exception of those records specifically exempted by law under sections 121.031(5), 121.4501(19), and 119.07, Florida Statutes.
Requests to review records or obtain copies of records may be made to:
DIVISION OF RETIREMENT
P.O. BOX 9000
TALLAHASSEE, FL 32315-9000
Toll Free: 877-377-1737
|Division of Retirement Public Records Policy Statement|
The Division of Retirement provides access to all retirement account files maintained by the division for all members of the state-administered retirement system, which includes more than one million active, retired, and inactive members of the Florida Retirement System (FRS) employed at all levels of government (state, counties, district school boards, universities, community colleges, cities, and special districts). Records exempt from disclosure include:
- Lists of retirees' names and addresses.
- Social Security numbers of current and former members.
- Birth certificates and cause of death on death certificates.
- Medical information.
- Information regarding complaints of misconduct filed with an agency against an employee.
- Addresses and corresponding telephone numbers of participants in the Address Confidentiality Program for Victims of Domestic Violence.
- All personal identifying information regarding a member of the FRS Investment Plan.
Under Chapter 119, Florida Statutes, certain records held by the employer are exempt from disclosure for employees in positions specified below. The exempt information includes home and mailing addresses, all telephone numbers and dates of birth.
Since the Division of Retirement is not the employer, the division must receive a request either from the employer on behalf of the employee or eligible spouse or child, or directly from the employee or eligible spouse or child of the employee.
In addition to the information about the employees in these positions, home and mailing addresses, all telephone numbers and dates of birth of the spouses and children of such personnel are also exempt from disclosure. Additionally, the names of these spouses and children are also exempt from disclosure if the employee is employed in a position from groups 1-5 and 9.
- Current or former law enforcement officers;
- Current or former correctional officers and correctional probation officers;
- Current or former personnel of the Department of Children and Family Services whose duties include the investigation of abuse, neglect, exploitation, fraud, theft, or other criminal activities;
- Current or former personnel of the Department of Health whose duties are to support the investigation of child abuse or neglect;
- Current or former personnel of the Department of Revenue or local governments whose responsibilities include revenue collection and enforcement or child support enforcement;
- Current or former juvenile probation officers, juvenile probation supervisors, detention superintendents, assistant detention superintendents, juvenile justice detention officers I and II, juvenile detention officer supervisors, juvenile justice residential officers, juvenile justice residential office supervisors I or II, juvenile justice counselors, juvenile justice counselor supervisors, human services counselors, human services counselor supervisors, human services counselor administrators, senior human services counselor administrators, rehabilitation therapists, or social services counselors of the Department of Juvenile Justice;
- Current Firefighters;
- Current or former Justices of the Supreme Court, district court of appeal judges, circuit and county court judges;
- Current or former state attorneys and assistant state attorneys, statewide prosecutors, assistant statewide prosecutors, public defenders, assistant public defenders, criminal conflict and civil regional counsel, and assistant criminal conflict and civil regional counsel;
- Current general or special magistrates, compensation claim judges, Division of Administrative Hearing judges, or child support enforcement hearing officers;
- Current or former human resource, labor relations, or employee relations directors, assistant directors, managers or assistant managers of any local government agency or water management district whose duties include hiring and firing employees, labor contract negotiation, administration or other personnel-related duties;
- Current or former code enforcement officers;
- Current or former investigators or inspectors of the Department of Business and Professional Regulation;
- Current county tax collectors;
- Current or former guardian ad litem, as defined in section 39.820, Florida Statutes;
- Current or former judges of United States Courts of Appeal, United States district judges, or United States magistrate judges; and
- Current or former United States attorneys or assistant United States attorneys.
The division will not produce or generate information that does not already exist in the division's records or a member's retirement account file. The division will not calculate an estimate of an FRS member's Pension Plan retirement benefit in response to a public records request and will only release previously calculated estimates of retirement benefits.
|Social Security Numbers and Public Records Law Exemption|
The Department of Management Services, Division of Retirement, is responsible for maintaining agency and member service records for the Florida Retirement System and other state-administered plans, for overseeing municipal and special district firefighters' and municipal police officers' pension plans (Chapters 175 and 185 Florida Statutes), for insuring compliances under Part VII, Chapter 112, Florida Statutes, for all local government plans, and as the Social Security administrator for the state and its political subdivisions. All member records are filed by Social Security number because it is imperative for us to be able to identify members properly and definitively, and to meet our state and federal reporting requirements.
Social Security numbers are confidential and exempt from public records requests under section 119.07(1), Florida Statutes, and section 24(a), Article I of the Florida Constitution.