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Department of Management Services

Public Records

All retirement records are available to the public pursuant to Florida's Public Records Law, Chapter 119, Florida Statutes, with the exception of those records specifically exempted by law under sections 121.031(5), 121.4501(19), and 119.07, Florida Statutes.

Requests to review records or obtain copies of records may be made to:
HARRY HALLEY
DIVISION OF RETIREMENT
P.O. BOX 9000
TALLAHASSEE, FL 32315-9000

Toll Free: 877-377-1737
Local: 850-488-5706
Email: rep@dms.myflorida.com

Division of Retirement Public Records Policy Statement

The Division of Retirement provides access to all retirement account files maintained by the division for all members of the Florida Retirement System (FRS), which includes more than 621,000 active members and over 1.3 million inactive members employed at all levels of government (state, counties, district school boards, universities, community colleges, cities, and special districts). Records exempt from disclosure include:

  • Lists of retirees' names and addresses.
  • Social Security numbers of current and former members.
  • Birth certificates and cause of death on death certificates.
  • Medical information (only released if the member has provided a release).
  • All personal identifying information regarding a participant in the FRS Investment Plan.
  • Information regarding complaints of misconduct filed with an agency against an employee.
  • Addresses and corresponding telephone numbers of participants in the Address Confidentiality Program for Victims of Domestic Violence.
  • Home and mailing addresses, all telephone numbers and dates of birth for members employed in the positions listed below, if a written request for confidentiality is submitted to the Division of Retirement. A request can be submitted by a member, the employer on a member’s behalf or a qualifying spouse or child (see below).
  • The home and mailing addresses, all telephone numbers and dates of birth of the spouses and children of such personnel are also exempt from disclosure. In addition, the names of those spouses and children are also exempt from disclosure if the member is employed in a position from groups 1-5 and 9. If a spouse or child of a member listed below is also an FRS member, a separate request to make the information in their own file exempt must be made.

Positions:

  1. Current or former law enforcement officers;
  2. Current or former correctional officers and correctional probation officers;
  3. Current or former personnel of the Department of Children and Family Services whose duties include the investigation of abuse, neglect, exploitation, fraud, theft, or other criminal activities;
  4. Current or former personnel of the Department of Health whose duties are to support the investigation of child abuse or neglect;
  5. Current or former personnel of the Department of Revenue or local governments whose responsibilities include revenue collection and enforcement or child support enforcement;
  6. Current or former juvenile probation officers, juvenile probation supervisors, detention superintendents, assistant detention superintendents, juvenile justice detention officers I and II, juvenile detention officer supervisors, juvenile justice residential officers, juvenile justice residential office supervisors I or II, juvenile justice counselors, juvenile justice counselor supervisors, human services counselors, human services counselor supervisors, human services counselor administrators, senior human services counselor administrators, rehabilitation therapists, or social services counselors of the Department of Juvenile Justice;
  7. Current Firefighters;
  8. Current or former Justices of the Supreme Court, district court of appeal judges, circuit and county court judges;
  9. Current or former state attorneys and assistant state attorneys, statewide prosecutors, assistant statewide prosecutors, public defenders, assistant public defenders, criminal conflict and civil regional counsel, and assistant criminal conflict and civil regional counsel;
  10. Current general or special magistrates, compensation claim judges, Division of Administrative Hearing judges, or child support enforcement hearing officers;
  11. Current or former human resource, labor relations, or employee relations directors, assistant directors, managers or assistant managers of any local government agency or water management district whose duties include hiring and firing employees, labor contract negotiation, administration or other personnel-related duties;
  12. Current or former code enforcement officers;
  13. Current or former investigators or inspectors of the Department of Business and Professional Regulation;
  14. Current county tax collectors;
  15. Current or former guardian ad litem, as defined in section 39.820, Florida Statutes;
  16. Current or former judges of United States Courts of Appeal, United States district judges, or United States magistrate judges; and
  17. Current or former United States attorneys or assistant United States attorneys.

The division will not produce or generate information that does not already exist in the division's records or a member's retirement account file. The division will not calculate an estimate of an FRS member's pension plan retirement benefit in response to a public records request and will only release previously calculated estimates of retirement benefits.

Social Security Numbers and Public Records Law Exemption

The Department of Management Services, Division of Retirement, is responsible for maintaining agency and member service records for the Florida Retirement System and other state-administered plans, for overseeing municipal and special district firefighters' and municipal police officers' pension plans (Chapters 175 and 185 Florida Statutes), for insuring compliances under Part VII, Chapter 112, Florida Statutes, for all local government plans, and as the Social Security administrator for the state and its political subdivisions. All member records are filed by Social Security number because it is imperative for us to be able to identify members properly and definitively, and to meet our state and federal reporting requirements.

Social Security numbers are confidential and exempt from public records requests under section 119.07(1), Florida Statutes, and section 24(a), Article I of the Florida Constitution.