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Department of Management Services

Statewide Travel Management System (STMS)

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The Department of Management Services is excited to introduce the Statewide Travel Management System, also known as STMS, in 2018. This system is the State of Florida’s first cloud-based travel management solution designed to support the more than 115,000 government travelers and managers located in our state’s Executive and Cabinet agencies, as well as the Judiciary.

At its core, the system will process travel authorizations and reimbursements electronically, eliminating paper processes and increasing standardization across the state. The system will also benefit agencies through centralizing travel-related tasks and boosting auditing efficiency and transparency. Learn more about the Legislation creating this system: 2016 HB 5001, Section 6, 1965A.

The Department of Management Services is dedicated to providing a secure and reliable travel management system and ensuring an organized transition tailored to the needs of individual agencies.

DMS has created extensive training materials including video tutorials, FAQ’s, User Guides and informational webinars, designed to help agency travel managers understand the system’s functions and communicate to and train frontline employees.

DMS is piloting training materials and system onboarding processes with select agencies. Following a successful onboarding pilot, DMS will consult with individual agency leaders and travel managers regarding an individualized training and implementation plan to bring this new system to state employee users.

We appreciate the opportunity to serve state employees. For questions regarding STMS, please email STMS.Support@dms.myflorida.com.

  

STMS Training Materials

  

For Agency Trainers:

Travel Management System Introductory Video 

Trainer Frequently Asked Questions (Adobe PDF Document 585.28 KB)

Train the Trainer Schedule  -In Development-

Presentation – Introduction to Statewide Travel Management System (Trainers)  -In Development-

Presentation – Functions of the Statewide Travel Management System (Trainers)  -In Development-

Navigating in STMS (Trainer Instructions)  -In Development-

Creating Trip Forms (Trainer Instructions)  -In Development-

Approval Process (Trainer Instructions)  -In Development-

Fiscal Audit Process (Trainer Instructions)  -In Development-

Travel System User Guide  -In Development-

Agency Training Deployment Checklist  -In Development-

Agency System Go Live Checklist  -In Development-

  

For Agency Travelers:

Travel Management System Introductory Video 

Traveler Frequently Asked Questions (Adobe PDF Document 579.70 KB)

Navigating in STMS for Travelers  -In Development-

Creating Trip Forms for Travelers  -In Development-

Traveler Quick Reference Card  -In Development-

      

For Agency Travel Approvers:

Travel Management System Introductory Video

Approver Frequently Asked Questions (Adobe PDF Document 579.52 KB)

Approver Quick Reference Card  -In Development-

Navigating in STMS for Approvers  -In Development-

Creating Trip Forms for Approvers  -In Development-

Approval Process  -In Development-

     

For Agency Travel Fiscal Auditors:

Travel Management System Introductory Video

Fiscal Auditor Frequently Asked Questions (Adobe PDF Document 584.37 KB)

Fiscal Auditor Quick Reference Card  -In Development-

Navigating in STMS for Fiscal Auditors -In Development-

Creating Trip Forms for Fiscal Auditors -In Development-

Fiscal Audit Process -In Development-

  

Key Communications:

Travel Management System Introductory Video

Travel Management System Development Timeline  -In Development-

Travel Management System House Committee Presentation (starting at 1:40:13)

Travel Management System Legislation: 2016 HB 5001, Section 6, 1965A.