Department of Management Services
Fleet Information Management System (FIMS)
The Fleet Information Management System (FIMS) is a fleet management and reporting system available to state agency fleet administrators. The system provides the management and cost information required to effectively and efficiently manage the state’s fleet. FIMS also provides accountability of equipment use and expenditures.
FIMS requires agencies to keep records and make reports regarding the effective and efficient use, operation, maintenance, repair and replacement of automobiles, light trucks, small and large (>1 ton) vehicles and equipment designed primarily for transporting people and legal to operate on public roads, watercraft and aircraft.
For FIMS questions, please email FleetHelpDesk@dms.myflorida.com.
FIMS Online: https://eam.inforcloudsuite.com/web/base/logindisp?tenant=FLORIDADMS_PRD
Other Helpful Information:
Vehicle Assigned Use Codes (
16.83 KB)
Minimum Equipment Replacement Criteria (MERC) ( 33.25 KB)
Break Even Mileage Criteria ( 414.95 KB)
FIMS Equipment Types - Vehicle Log Required ( 150.02 KB)
FIMS Equipment Types - Vehicle Log Optional ( 158.65 KB)
Training Modules
Upload Utility Templates and Review
- FIMS Meter Log Template (
22.65 KB) - FIMS Non Shop Work Order Template ( 876.65 KB)
- FIMS Upload Utility Review:
- Part 1 - Meter Log Template Review (
36.44 MB) - Part 2 - Non-Shop Work Order Template Review ( 37.34 MB)
- Part 1 - Meter Log Template Review (
FIMS User Guides
- FIMS User Guide AGENCYADM and AGENCYADMIN-I (
8.74 MB) - FIMS User Guide DATA ENTRY ( 3.71 MB)
- FIMS User Guide SUPERVISOR and MECHANIC ( 4.29 MB)
- FIMS Vehicle Log Quick Entry Guide ( 409.02 KB)
- Creating a New Asset ( 934.33 KB)
Getting Started
- Allow Pop-ups in Internet Explorer ( 2.48 MB)
- Allow Pop-ups in Google Chrome ( 3.82 MB)
- Log Into FIMS ( 1.37 MB)
- Changing Your Password ( 2.29 MB)
System Navigation
- User Interface ( 7.27 MB)
- List View Filtering ( 16.15 MB)
Start Center Setup
- Add Page to Screen Cache ( 9.93 MB)
- Add Inbox to Start Center ( 9.60 MB)
- Adding KPI to Start Center ( 8.30 MB)
General Functions
- Add Comments to Records ( 6.79 MB)
- Attach Documents ( 7.05 MB)
- Exporting to Excel (Settings) ( 5.46 MB)
- Exporting to Excel ( 19.97 MB)
Asset Management
Maintenance Tasks
- Create Equipment Specification Request ( 15.98 MB)
- Managing Asset Structure ( 8.46 MB)
- Setting Up a New Warranty ( 12.87 MB)
- Associating a Warranty to an Asset ( 6.35 MB)
- Creating a Physical Meter ( 2.43 MB)
Create Asset
- Creating a New Asset ( 934.33 KB)
- Asset Setup ( 14.78 MB)
- Equipment Generation ( 7.30 MB)
- Assign Asset Number ( 14.71 MB)
Maintain Asset
- Update Meter Readings ( 11.15 MB)
- Replace a Physical Meter ( 7.67 MB)
- Creating Vehicles Logs ( 12.47 MB)
- Record and View Accidents ( 10.54 MB)
Asset Dataspies
- Inventory Report Dataspy ( 5.98 MB)
Dispose of Asset
- Complete Vehicle Disposal Form MP6401 or MP6401B ( 19.54 MB)
- Mark Vehicle for Disposal ( 4.91 MB)
Work Management
Maintenance Tasks
- Maintaining Maintenance Patterns ( 11.18 MB)
- Manage Scheduled Maintenance (PM WO) ( 200.60 KB)
- Manage Employee Records ( 9.15 MB)
Create Work Order
- Create a Work Order ( 10.63 MB)
Maintain Work Order
- Work Order Meter Readings ( 11.37 MB)
- Recording Activities and VMRS Codes ( 11.54 MB)
- Book Additional Costs ( 3.85 MB)
- Complete a Work Order ( 5.60 MB)
- Close a Work Order ( 6.21 MB)
SHOP ONLY Work Order Maintenance Tasks
- Reserve Parts ( 7.59 MB)
- Issues a Part ( 4.44 MB)
- Book Labor ( 11.72 MB)
- Return Parts ( 4.29 MB)
SHOP ONLY Materials Management
- Maintain Manufacturers ( 4.92 MB)
- Create a New Supplier ( 3.36 MB)
- Create a New Store ( 4.20 MB)
- Create New Bin for a Store ( 3.29 MB)
- Create New Part and Add to Bin ( 8.83 MB)
- Update Part Information (Store, Bin, Supplier, Manufacturer) ( 8.59 MB)
- Transfer Parts Between Bins ( 3.44 MB)
- Take Part Out of Service ( 4.98 MB)
- Receive Parts Using Non-PO Receipts ( 8.80 MB)
- Create or Update Material Lists ( 7.09 MB)
- Review Store Transactions ( 5.72 MB)
Inventory Tasks
- Take Physical Inventory ( 5.07 MB)
Reports
Document reader download links