Department of Management Services
Utilization, Donation Procedures
All property, regardless of acquisition cost, the donee certifies and attest that the property is not being acquired for personal use.
The donee agrees that the property will be placed in use within 12 months from date of acquisition and used for the period of restriction assigned, a minimum of 12 months. In the event property is not placed in use within 12 months after donation, the donee shall promptly report the property to the FL SASP.
The period of restriction will commence on the date the property is placed in use and not the date the item is received. Property with an acquisition cost under $5,000 (except vehicles) will carry a 12-month restriction. Property with an acquisition cost of $5,000 or more (and all vehicles regardless of acquisition cost) will be subject to a minimum restriction of 18 months. Aircraft and vessels carry a 5-year restriction with the exception of COMBAT aircraft, which are on restriction for perpetuity.
The FL SASP may designate a further period of restriction if deemed necessary as indicated on the distribution document. During the period of restriction, donated property which is no longer suitable, usable, or needed by the donee for the purpose for which it was obtained, shall be reported to the FL SASP. The donee agrees not to sell, trade, lease, lend or dispose of the property during the period of restriction without explicit written authorization from the FL SASP. Property received through FL SASP must be transferred to and remain in Florida.
The FL SASP/Federal Property Assistance Bureau or the U.S. General Services Administration must approve any secondary utilization or cannibalization prior to such action. Requests for such action should be made in writing. Residue of cannibalized property cannot be disposed of without written approval from the FL SASP.
Any item may be donated to an eligible health or educational institution, and public agency, if it is an item that the eligible institution would normally purchase for use in the operation of its activity. There is no exception to this policy. When a commercial enterprise is part of an eligible institution, or when the eligible institution owns a facility not related to the institution's health or educational activities, or public purpose, no donations may be made for use by the part of the eligible institution which comprises the commercial enterprise or the non-related facility.
Donation Procedures
Federal surplus property is distributed from holding agencies and military bases and depends on the state. If you have any questions, please contact the SASP Team.
Service charges are assessed on each item of property transferred to an eligible donee. After the property is selected, it may be transported by the donee or arrangements made for delivery. There are additional charges for delivery. A copy of the signed issue document is furnished to the donee at the time of selection. The State Agency for Surplus Property (SASP) will send an invoice at the end of the month. All accounts are payable within 30 days. Accounts delinquent by 120 days are subject to deferral from participation until all amounts due are paid in full.
All property is donated by the Federal government and should not be referred to as being sold or purchased. The Bureau’s invoices are for service charges, which cover costs of administration, transporting, warehousing and distributing the property. The program is a wholly self-supporting program, not receiving any appropriation from the State Legislature from general revenue funds.
The Law
The basic Federal law controlling the procurement, management, distribution, and disposal of all government property is the Federal Property and Administrative Services Act of 1949, as amended. Relevant features of the Act:
- Requires that all distribution of donated surplus be made through a State Agency for Surplus Property.
- Names the types of eligible donees.
- Places the Donation Program under the supervision of the U.S. General Services Administration.
- Requires the U.S. General Services Administration to strictly regulate and supervise State Agencies for Surplus Property.