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Department of Management Services

Catalogs and eInvoicing

 

Catalogs

Catalog icon

MyFloridaMarketPlace (MFMP) supports line item and punchout catalogs to streamline purchasing from state term contracts (STC) and alternate contract sources (ACS).

Using a catalog pre-populates information on the MFMP requisition including:

Line Item Description Commodity Code
Supplier Part Number Method of Procurement
Unit Price State Contract Number

  
Line Item Catalogs

Line item catalogs are located within the MFMP Buyer application. These catalogs provide a list of pre-populated items in a line format. Agency customers can easily compare items from different vendors using the compare feature in the catalog search.

STC and ACS Vendors interested in having a line item catalog can submit a Florida Line Item Catalog Template (Microsoft Excel Document 60.68 KB) to the MFMP Customer Service Desk. The catalog template is then sent to the contract manager for review. After approval, the catalog is moved to the MFMP Buyer application for agency use.

  

Punchout Catalogs

Punchout catalogs are websites that are maintained by the awarded STC or ACS vendor. These websites are typically based on the vendor’s current eCommerce site and list the products offered and their associated prices. To create requisitions from these catalogs, agency customers “punchout” to the website from within the MFMP Buyer application, choose the items to purchase, and “punch in” the appropriate information to their requisition before the order is submitted.

Click here for a file listing of MFMP Catalog Vendors (Microsoft Excel Document 14.80 KB)

 

Benefits of Using Catalogs in MFMP:

Reduced Data Entry Errors icon

Reduced Data Entry Errors: Using a catalog in MFMP makes purchasing easier for agency customers and vendors by pre-populating information (e.g., accounting) on the MFMP requisition.

Up-To-Date Information icon

Up-To-Date Information: Catalog pricing is regularly  reviewed and updated by State Purchasing to confirm that agency customers are receiving the most recent state term pricing.

eCommerce-like Shopping Experience icon

eCommerce-like Shopping Experience: Catalogs simplify the buying process by letting customers conduct product searches and comparisons within MFMP.

Simplified and Centralized Purchasing icon

Simplified and Centralized Purchasing: By accessing catalogs in MFMP, agency customers can easily view state term pricing. Since all catalogs are centralized in one application, it also promotes purchasing consolidation and improved spend management visibility.

Improved Productivity icon

Improved Productivity: Using automated approval flows, customers can enhance productivity with reduced cycle times. Auto-populated fields also provide time savings.

Agency Customer Preference icon

Agency Customer Preference: MFMP has found that agency customers prefer catalogs (both line item and punchout) over manually entering requisitions in the system.

 

eInvoicing

eInvoicing icon

MFMP enables STC and ACS vendors to invoice the state for payment electronically. Benefits to eInvoicing include the following:

  • Reduced paper flow and associated costs;
  • Reduced payment cycle time; and
  • Improved data accuracy.

Click here for a file of MFMP eInvoicing vendors (Microsoft Excel Document 11.75 KB).

 

Ariba Network (AN)

MFMP leverages the AN for purchase order routing and eInvoicing. To take advantage of purchase order routing and eInvoicing, vendors must register as a supplier with the AN. For more details and to register, please visit the AN website.

For questions related to your AN Supplier account, visit the AN Supplier Website and click the “Help Center” link at the top right of the page.

MFMP Catalog Resources

MFMP eInvoicing Resources

eInvoicing Job Aid (Adobe PDF Document 211.86 KB)