Department of Management Services

Manuals and Job Aids


We encourage you to use the manuals and job aids listed below for all the information you need. If you have suggestions for manual or job aid additions, please e-mail


MFMP Buyer Manual (Adobe PDF Document 1.61 MB) (Updated Aug. 22, 2019)

MFMP eQuote Manual (Adobe PDF Document 2.55 MB) (Updated Sept. 21, 2018)

MFMP Reporting Manual (Adobe PDF Document 2.40 MB) Updated Dec. 1, 2016

System Administrator Manual (Adobe PDF Document 1,023.61 KB) (Updated Sept. 18, 2018)

VBS Manual (Adobe PDF Document 444.55 KB) (Updated Feb. 15, 2019)


Job Aids: 

Accounting Details Job Aid (Adobe PDF Document 655.35 KB) (Updated Feb. 28, 2018)

Change Order Job Aid (Adobe PDF Document 146.75 KB)

Commodity Code Job Aid (Adobe PDF Document 418.84 KB) (Updated April 25, 2019)

Contracts FAQs (Adobe PDF Document 783.60 KB) (Updated June 18, 2018)

Contracts Screen Shot Guide (Adobe PDF Document 1.56 MB) (Updated Feb. 5, 2019)

Cycle Time Job Aid (Adobe PDF Document 947.69 KB)

eInvoicing Job Aid (Adobe PDF Document 211.86 KB)

Emergency Purchasing in MFMP (Adobe PDF Document 293.41 KB) (New - July 30, 2019)

Entering Payments Made in FLAIR in MFMP (Adobe PDF Document 687.07 KB)

eQuote Best Practices Job Aid (Adobe PDF Document 402.73 KB) 

eQuote Creation Job Aid (Adobe PDF Document 763.78 KB)

eQuote Meta Tag Job Aid (Adobe PDF Document 299.27 KB)

Final Payment Indicator Job Aid (Adobe PDF Document 171.61 KB)

Finance and Accounting Quick Reference Guide (Adobe PDF Document 686.78 KB) (Updated Aug. 27, 2018)

FLAIR Integration: Invoices (Adobe PDF Document 228.88 KB)

FLAIR Integration: Requisitions (Adobe PDF Document 226.23 KB)

IE Compatibility Job Aid (Adobe PDF Document 741.76 KB) (Updated Nov. 8, 2017)

Invoice Adjustment Job Aid (Adobe PDF Document 372.96 KB)

Manual Match Job Aid (Adobe PDF Document 653.53 KB) 

Method of Procurement Decision Tree (Adobe PDF Document 178.16 KB)

MFMP Best Practices (Adobe PDF Document 502.96 KB) 

MFMP Communication Channel (Adobe PDF Document 201.92 KB) (Aug. 22, 2018)

Negative Receiving Job Aid (Adobe PDF Document 437.54 KB)

Scanning and File Attachment Guidelines (Adobe PDF Document 315.45 KB)

Secure Reports Job Aid (Adobe PDF Document 562.44 KB) (Updated Nov. 2018)

Setting Up Purchase Orders (Adobe PDF Document 383.18 KB)

Transaction Fee Exemption Code Crosswalk (Adobe PDF Document 42.35 KB)

VBS Job Aid - Register and Create New Advertisement (Adobe PDF Document 514.64 KB) (New - July 30, 2019)

VBS Tips and Tricks (Adobe PDF Document 265.42 KB) (Updated Jan. 25, 2018)

Vendor Inactivation Job Aid for Agency Customers (Adobe PDF Document 624.77 KB) (Updated Oct. 20, 2017)

Year-End Reports Job Aid (Adobe PDF Document 549.95 KB)

Year-End Tips and Tricks (Adobe PDF Document 742.94 KB)