Department of Management Services

Manuals and Job Aids


We encourage you to use the manuals and job aids listed below for all the information you need. If you have suggestions for manual or job aid additions, please e-mail


MFMP Buyer Manual (Adobe PDF Document 1.98 MB) (Updated May 31, 2018)

MFMP eQuote Manual (Adobe PDF Document 2.55 MB) (Updated September 21, 2018)

MFMP Reporting Manual (Adobe PDF Document 2.40 MB)

System Administrator Manual (Adobe PDF Document 1.43 MB) (Updated September 18, 2018)

VBS Manual (Adobe PDF Document 1,007.34 KB) 


Job Aids: 

Accounting Details Job Aid (Adobe PDF Document 655.35 KB) (Updated February 28, 2018)

Change Order Job Aid (Adobe PDF Document 146.75 KB)

Commodity Code Job Aid (Adobe PDF Document 549.12 KB)

Contracts FAQs (Adobe PDF Document 783.60 KB) (Updated June 18, 2018)

Contracts Screen Shot Guide (Adobe PDF Document 1.56 MB) (Updated February 5, 2019)

Cycle Time Job Aid (Adobe PDF Document 947.69 KB)

eInvoicing Job Aid (Adobe PDF Document 211.86 KB)

Entering Payments Made in FLAIR in MFMP (Adobe PDF Document 687.07 KB)

eQuote Best Practices Job Aid (Adobe PDF Document 402.73 KB) 

eQuote Creation Job Aid (Adobe PDF Document 763.78 KB)

eQuote Meta Tag Job Aid (Adobe PDF Document 299.27 KB)

Final Payment Indicator Job Aid (Adobe PDF Document 171.61 KB)

Finance and Accounting Quick Reference Guide (Adobe PDF Document 686.78 KB) (Updated August 27, 2018)

FLAIR Integration: Invoices (Adobe PDF Document 228.88 KB)

FLAIR Integration: Requisitions (Adobe PDF Document 226.23 KB)

IE Compatibility Job Aid (Adobe PDF Document 741.76 KB) (Updated November 8, 2017)

Invoice Adjustment Job Aid (Adobe PDF Document 372.96 KB)

Manual Match Job Aid (Adobe PDF Document 653.53 KB) 

Method of Procurement Decision Tree (Adobe PDF Document 178.16 KB)

MFMP Best Practices (Adobe PDF Document 502.96 KB) 

MFMP Communication Channel (Adobe PDF Document 201.92 KB) (August 22, 2018)

Negative Receiving Job Aid (Adobe PDF Document 437.54 KB)

Scanning and File Attachment Guidelines (Adobe PDF Document 315.45 KB)

Secure Reports Job Aid (Adobe PDF Document 1.23 MB) (Updated November 6, 2018)

Setting Up Purchase Orders (Adobe PDF Document 383.18 KB)

Transaction Fee Exemption Code Crosswalk (Adobe PDF Document 42.35 KB)

VBS Tips and Tricks (Adobe PDF Document 265.42 KB) (Updated January 25, 2018)

Vendor Inactivation Job Aid for Agency Customers (Adobe PDF Document 624.77 KB) (Updated October 20, 2017)

Year-End Reports Job Aid (Adobe PDF Document 549.95 KB)

Year-End Tips and Tricks (Adobe PDF Document 742.94 KB)