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Department of Management Services

Transaction Fee and Reporting

 

Background

Effective July 1, 2003, the State of Florida, through Rule 60A-1 of the Florida Administrative Code (F.A.C.), instituted a transaction fee for procurement transactions to provide funding for the state's electronic procurement system, known as MyFloridaMarketPlace (MFMP).

Effective July 1, 2019, through June 30, 2020, transaction fees imposed for the use of MFMP are equal to seven-tenths of one percent (0.7%) of the payment issued.

  • 60A-1.030 addresses MFMP vendor registration.
  • 60A-1.031 addresses the use of transaction fee and transaction fee exemption language in purchasing transactions.

  

Consolidated Billing Invoices (CBI)

The CBI detail provides the vendor invoice number, the State of Florida order number, the total amount of the payment, the issue date of the payment, and the total amount due for each payment issued.

  • The CBI is distributed electronically in the MFMP Vendor Information Portal (VIP) by the second day of each month.
  • Vendors can choose to receive email notifications when the CBI is available for review in VIP.

Use the Billing and Transaction Fee Job Aid (Adobe PDF Document 339.61 KB) to obtain details about accessing the CBI.

  

Transaction Fee Reporting

Transaction Fee Reports (Form PUR3776) are completed and submitted using the MFMP online Billing and Collection System (BCS) in VIP.  A transaction fee report should be submitted against the associated CBI by the 15th calendar day of the month following the receipt of payment for the vendor’s goods or services and should include any invoice not reflected in the CBI detail. The transaction fee reporting requirements are based on whether or not a vendor is awarded a DMS state term contract (STC) or alternate contract source agreement (ACS).

STC Vendor Fee Reporting

STC vendors are required to file a Transaction Fee Report every month. These vendors will submit a $0.00 report even when no payments are received.

Non-STC Vendor Fee Reporting

Non-STC vendors are required to submit a report only for fee-eligible payments not reflected in their CBI detail.

STC and non-STC vendors may use the Billing and Transaction Fee Job Aid (Adobe PDF Document 339.61 KB) for instructions about how to submit a Transaction Fee Report.

 

Transaction Fee Exemptions

The transaction fee applies to all transactions that are not explicitly exempted in Rule 60A-1.031, F.A.C. The table below describes the three levels that may be exempt from the transaction fee:

Level Description
Vendor An exemption that applies to vendors who meet the criteria established in Rule 60A-1.031, F.A.C.
Contract An exemption that applies to all transactions (purchase orders or disbursements) conducted with a vendor for a specific contract within an agency. An agency must flag a contract as exempt from the transaction fee by completing the Contract Exemption eform. Users must have the “Contract Exemption” group assigned to their user profile to complete this eform.
Transaction An exemption that allows agencies to indicate all or a portion of a transaction as exempt from the transaction fee. When a transaction is exempt, the agency customer must check the “Fee Eligible” checkbox on the “Accounting Details” page of the IR/PR and select the appropriate reason code. Users must have the “Transaction Fee Exempt” group assigned to their user profile to  exempt a transaction.

 

Vendor Payment History Website

The State of Florida Chief Financial Officer Vendor Payment History website has information about payments made to vendors by the State of Florida. Payment information is updated each evening. The Federal Employer Identification Number (FEID/FEIN) or vendor number is required to access the Vendor Payment History website.

 

Transaction Fee Payments

Acceptable payment methods include check, money order, cashier’s check, or debit automated clearing house (ACH). Debit ACH, also known as bank-to-bank electronic funds transfer (EFT), is a form of payment in which funds are electronically transferred directly from the vendor’s bank account to the MFMP account.

The following information should be included on all transaction fee payments to ensure correct posting; the company name, FEIN, and CBI number.

Send payments to the following address: 

MyFloridaMarketPlace
PO Box 5497
Tallahassee, FL 32314-5497

To set up an ACH payment, complete the “ACH Vendor Enrollment form (Adobe PDF Document 354.51 KB)” located on the Vendor Forms page.

For more information about transaction fee payments, view the Billing and Transaction Fee Job Aid (Adobe PDF Document 339.61 KB).

Transaction Fee Reduction

Do you have questions about the Transaction Fee Reduction? Please take a look at our FAQs (Adobe PDF Document 619.29 KB) or contact our Customer Help Desk at 866-352-3776.

Transaction Fee Reporting

Please note you may not submit a report for multiple months in one occurrence, where one or more reporting month has varying transaction fee assessments. Please submit a report with one month selected for each month you wish to report additional fee eligible payments. You may also group months together that have the same transaction fee assessment.