Department of Management Services

HR Professional User Guide


HR Professional User Guide

This user guide is created to assist HR professionals with their day to day tasks using the People First system. The guide covers topics from logging in to the system, creating position requisitions, to approving timesheets and running end-of-fiscal-year reports. When completed, we hope that the user guide is a meaningful and helpful reference that makes performing HR functions quick and easy.


HR Professional User Guide - Compiled Version

The HR Professional Guide is currently under construction.


HR Professional User Guide - Detailed Listing

The detailed listing of the user guide is currently under construction.


Section I: General System
Internet Browsers - Accessing People First [04-20-18] Updated  (Adobe PDF Document 411.23 KB)
Password Requirements Updated [04-20-18] Updated (Adobe PDF Document 920.90 KB)
Salary and Employment Verification [07-10-19] Updated (Adobe PDF Document 603.69 KB)
Security Role Code Definitions [06-10-19] Updated (Adobe PDF Document 837.99 KB)
Security Role Code Screen - Org Code Range Allowance [01-03-19] Updated (Adobe PDF Document 669.31 KB)
Tickets Screen [06-12-19]  (Adobe PDF Document 573.51 KB)


Section II: HR Administration
Coming Soon!


Section III: Insurance Benefits
Coming Soon!


Section IV: Organization Management
Agency Reorganization Process in People First [03-19-19] Updated (Adobe PDF Document 569.28 KB)
Creating Budget Entity in People First [03-19-19] Updated (Adobe PDF Document 334.98 KB)
Creating FLAIR Account Code [03-19-19] Updated (Adobe PDF Document 352.89 KB)
Creating FLAIR Org Code [03-29-19] Updated (Adobe PDF Document 128.70 KB)
Creating or Modifying FLAIR Org Code in People First [03-19-19] Updated (Adobe PDF Document 128.70 KB)
Creating State Program Component in People First [03-29-19] Updated (Adobe PDF Document 134.68 KB)


Section V: Payroll
Double Deductions for Benefits [01-17-19] Updated (Adobe PDF Document 291.86 KB)


Section VI: Talent Management
How to View Completed Evaluations for Inactive Employees [12-08-18] (Adobe PDF Document 527.09 KB)
Initiating a Corrective Action Plan [11-19-18] Updated (Adobe PDF Document 794.37 KB)


Section VII: Time and Attendance
Alternate Time Entry [01-17-19] Updated (Adobe PDF Document 163.56 KB)
New! Charge Objects [05-09-19] (Adobe PDF Document 311.29 KB)
General Leave Processing [04-24-18] Updated  (Adobe PDF Document 310.38 KB)
Leave Balance Adjustments [01-17-19] Updated (Adobe PDF Document 194.92 KB)
Leave Balance Overview Screen [01-17-19] Updated (Adobe PDF Document 212.74 KB)
Leave Payout Process [01-19-19] Updated (Adobe PDF Document 346.37 KB)
Leave Balance Transfer [01-17-19] Updated (Adobe PDF Document 208.10 KB)
Time Evaluation Process [01-22-19] Updated  (Adobe PDF Document 160.05 KB)


Section VIII: Reports
Budget Reports
New! Agency Leave Liability Report [05-08-19]  (Adobe PDF Document 401.69 KB)
HR Reports
New! Disability Adverse Impact Ratio Analysis Report  [07-03-19] (Adobe PDF Document 289.57 KB)
New! Disability Available Labor Market (ALM) Analysis Report [07-03-19] (Adobe PDF Document 250.40 KB)
New! Disability Incumbency to Availability Report  [07-03-19] (Adobe PDF Document 294.72 KB)
New! Disability Personnel Activity Report  [07-03-19] (Adobe PDF Document 260.10 KB)
New! Disability Requisition Detail Report  [07-03-19] (Adobe PDF Document 292.97 KB)
New! Disability Requisition Summary Report  [07-03-19] (Adobe PDF Document 300.13 KB)
New! Disability Utilization Analysis Progress Report  [07-03-19] (Adobe PDF Document 258.53 KB)
New! EEO Utilization – Adverse Impact Ratio Analysis Report – 80% Rule  [07-03-19] (Adobe PDF Document 305.77 KB)
New! EEO Utilization – Adverse Impact Ratio Analysis Report – Standard Deviation Rule  [07-03-19] (Adobe PDF Document 291.01 KB)
New! EEO Utilization – Available Labor Market (ALM) Analysis Report  [07-08-19] (Adobe PDF Document 750.93 KB)
New! EEO Utilization – Incumbency to Availability Analysis Report  [07-08-19] (Adobe PDF Document 965.90 KB)
New! EEO Workforce Report  [07-03-19] (Adobe PDF Document 263.30 KB)
Overlap and Shared Positions Report [05-03-19] Updated (Adobe PDF Document 205.20 KB)
Projected Employees Eligible to Exit DROP Report [03-21-19] (Adobe PDF Document 760.59 KB)
Turnover Report [04-03-19] Updated (Adobe PDF Document 324.95 KB)
Insurance Benefits Reports
Agency Dependent Certification Monitoring Report [09-03-19] Updated (Adobe PDF Document 404.79 KB)
Agency Open Enrollment Elections Completed Report [09-03-19] Updated (Adobe PDF Document 301.81 KB)
Payroll Reports
New! Leave Without Pay Report [06-04-19] (Adobe PDF Document 771.00 KB)
Miscellaneous Deductions Report [05-24-19] Updated (Adobe PDF Document 309.52 KB)
OPS Fiscal Year-To-Date Hours Paid Report [03-19-19] (Adobe PDF Document 771.44 KB)
Payments Not Sent to BOSP Report [01-17-19] Updated (Adobe PDF Document 233.32 KB)
New! Payroll Changes Report [06-04-19] (Adobe PDF Document 642.53 KB)
Payroll Drop Report [04-05-19] (Adobe PDF Document 360.43 KB)
New! Payroll Overpayment Report [06-04-19] (Adobe PDF Document 653.69 KB)
Retroactive Payments Sent to BOSP Report [01-17-19] Updated (Adobe PDF Document 220.42 KB)
Talent Management Reports
 Time and Attendance Reports
Leave Audit Report [01-17-19] Updated (Adobe PDF Document 280.32 KB)
Leave Balance Report [05-24-19] Updated (Adobe PDF Document 334.73 KB)
Leave Summary Report [01-17-19] Updated (Adobe PDF Document 261.69 KB)
Missing Timesheet Report [01-17-19] Updated (Adobe PDF Document 219.54 KB)
Special Compensatory Leave Audit Report [01-17-19] Updated (Adobe PDF Document 332.64 KB)
Timesheet Data Report [04-30-19] (Adobe PDF Document 821.82 KB)
Timesheet Interface Error Report [05-24-19] Updated (Adobe PDF Document 354.58 KB)
Training Reports
Training Library Report [03-21-19] Updated  (Adobe PDF Document 589.62 KB)