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Department of Management Services

Public Records

All retirement records are available to the public pursuant to Florida's Public Records Law, Chapter 119, Florida Statutes, with the exception of those records specifically exempted by law under sections 121.031(5), 121.4501(19), and 119.07, Florida Statutes.

Requests to review records or obtain copies of records may be made to:
RESEARCH AND EDUCATION SECTION
DIVISION OF RETIREMENT
P.O. BOX 9000
TALLAHASSEE, FL 32315-9000

Toll Free :  877-377-1737
Local : 850-488-5706
Email : rep@dms.myflorida.com

Division of Retirement Public Records Policy Statement

The division will provide access to all public records maintained by the division, including the information in retirement account files for all members of the Florida Retirement System (FRS) Pension Plan, by photocopy, inspection, over the telephone or by email.

The division will protect the confidentiality of those records exempt from review or release pursuant to Public Records Act, Chapter 119, Florida Statutes, section 121.031, Florida Statutes, section 121.4501, Florida Statutes and section 741.465, Florida Statutes.

Records exempt from disclosure include:

  • Lists of retirees' names or addresses.
  • Social Security numbers of current and former members.
  • Birth certificates and cause of death on death certificates.
  • Medical information (only released if the member has provided a release).
  • All personal identifying information regarding a participant in the FRS Investment Plan.
  • Information regarding complaints of misconduct filed with an agency against an employee.
  • Information identifying undercover personnel with any law enforcement agency.
  • Home and mailing addresses, all personal telephone numbers and dates of birth for members employed in the positions listed below, if a written request for confidentiality is submitted to the Division of Retirement. A request can be submitted by a member, the employer on a member’s behalf or a qualifying spouse or child (see below).
  • The name, home and mailing addresses, all personal telephone numbers and dates of birth of the spouses and children of such personnel are also exempt from disclosure.
  • If a spouse or child of a member listed below is also an FRS member, a separate request to make the information in their own file exempt must be made.
  1. Current or former sworn or civilian law enforcement officers;
  2. Current or former correctional officers and correctional probation officers;
  3. Current or former personnel of the Department of Children and Family Services whose duties include the investigation of abuse, neglect, exploitation, fraud, theft or other criminal activities;
  4. Current or former personnel of the Department of Health whose duties are to support the investigation of child abuse or neglect; as well as current and former employees of the Department of Health whose duties include, or result in, the determination or adjudication of eligibility for social security disability benefits, the investigation or prosecution of complaints filed against health care practitioners, or the inspection of health care practitioners or health care facilities licensed by the Department of Health;
  5. Current or former personnel of the Department of Revenue or local governments whose responsibilities include revenue collection and enforcement or child support enforcement;
  6. Current or former non-sworn investigative personnel of the Department of Financial Services whose duties include the investigation of fraud, theft, workers’ compensation coverage requirements and compliance, other related criminal activities or state regulatory requirement violations;
  7. Current or former non-sworn investigative personnel of the Office of Financial Regulation’s Bureau of Financial Investigations whose duties include the investigation of fraud, theft, other related criminal activities or state regulatory requirement violations;
  8. Current or former emergency medical technicians or paramedics certified under Chapter 401;
  9. Current or former personnel employed in an agency’s office of inspector general or internal audit department whose duties include auditing or investigating waste, fraud, abuse, theft, exploitation or other activities that could lead to criminal prosecution or administrative discipline;
  10. Current or former juvenile probation officers, juvenile probation supervisors, detention superintendents, assistant detention superintendents, juvenile justice detention officers I and II, juvenile detention officer supervisors, juvenile justice residential officers, juvenile justice residential office supervisors I or II, juvenile justice counselors, juvenile justice counselor supervisors, human services counselors, human services counselor supervisors, human services counselor administrators, senior human services counselor administrators, rehabilitation therapists, or social services counselors of the Department of Juvenile Justice;
  11. Current or former Firefighters;
  12. Current or former Justices of the Supreme Court, district court of appeal judges, circuit and county court judges;
  13. Current or former state attorneys and assistant state attorneys, statewide prosecutors, assistant statewide prosecutors, public defenders, assistant public defenders, criminal conflict and civil regional counsel, and assistant criminal conflict and civil regional counsel;
  14. Current general or special magistrates, compensation claim judges, Division of Administrative Hearing law judges, or child support enforcement hearing officers;
  15. Current or former human resource, labor relations, or employee relations directors, assistant directors, managers or assistant managers of any local government agency or water management district whose duties include hiring and firing employees, labor contract negotiation, administration or other personnel-related duties;
  16. Current or former code enforcement officers;
  17. Current or former investigators or inspectors of the Department of Business and Professional Regulation;
  18. Current county tax collectors;
  19. Current or former guardian ad litem, as defined in section 39.820, Florida Statutes;
  20. Current or former judges of United States Courts of Appeal, United States district judges, or United States magistrate judges;
  21. Current or former United States attorneys or assistant United States attorneys; and
  22. A current or former impaired practitioner consultant who is retained by an agency or current or former employee of an impaired practitioner consultant whose duties result in a determination of a person’s skill and safety to practice a licensed profession.
  • Addresses and corresponding telephone numbers of participants in the Address Confidentiality Program for Victims of Domestic Violence.
  • Personal identifying information of the alleged victim in an allegation of sexual harassment.
  • Personal identifying information of an injured or deceased employee which is contained in reports, notices, records or supporting documentation held by the Department of Financial Services pursuant to the Workers’ Compensation Law.

The department is required to post a notice in the public reception area of Building 4050 and Winewood containing the name and contact information of the department’s Public Records Custodian.

The division will not produce or generate information that does not already exist in the division's records or a member's retirement account file. The division will not calculate an estimate of an FRS member's pension plan retirement benefit in response to a public records request and will only release previously calculated estimates of retirement benefits.

Social Security Numbers and Public Records Law Exemption

The Department of Management Services, Division of Retirement, is responsible for maintaining agency and member service records for the Florida Retirement System and other state-administered plans, for overseeing municipal and special district firefighters' and municipal police officers' pension plans (Chapters 175 and 185 Florida Statutes), for insuring compliance under Part VII, Chapter 112, Florida Statutes, for all local government plans, and as the Social Security administrator for the state and its political subdivisions. All member records are filed by Social Security number because it is imperative for us to be able to identify members properly and definitively, and to meet our state and federal reporting requirements.

Social Security numbers are confidential and exempt from public records requests under section 119.07(1), Florida Statutes, and section 24(a), Article I of the Florida Constitution.