Department of Management Services
Public Records
All retirement records are available to the public pursuant to Florida's Public Records Law, Chapter 119, Florida Statutes, with the exception of those records specifically exempted by law under sections 121.031(5), 121.4501(19), and 119.07, Florida Statutes.
Requests to review records or obtain copies of records may be made to Tamara Austin at the Division of Retirement. See the Contact Us page for contact information.
Division of Retirement Public Records Policy Statement
The division will provide access to all public records maintained by the division, including the information in retirement account files for all members of the Florida Retirement System (FRS) Pension Plan, by photocopy, inspection, over the telephone or by email.
The division will protect the confidentiality of those records exempt from review or release pursuant to Public Records Act, Chapter 119, Florida Statutes, section 121.031, Florida Statutes, section 121.4501, Florida Statutes and section 741.465, Florida Statutes.
Records exempt from disclosure are detailed on our Public Records Exemptions page.
The department is required to post a notice in the public reception area of Building 4050 and the Blair Stone Building containing the name and contact information of the department’s Public Records Custodian.
The division will not produce or generate information that does not already exist in the division's records or a member's retirement account file. The division will not calculate an estimate of an FRS member's pension plan retirement benefit in response to a public records request and will only release previously calculated estimates of retirement benefits.
Social Security Numbers and Public Records Law Exemption
The Department of Management Services, Division of Retirement, is responsible for maintaining agency and member service records for the Florida Retirement System and other state-administered plans, for overseeing municipal and special district firefighters' and municipal police officers' pension plans (Chapters 175 and 185 Florida Statutes), for insuring compliance under Part VII, Chapter 112, Florida Statutes, for all local government plans, and as the Social Security administrator for the state and its political subdivisions. All member records are filed by Social Security number because it is imperative for us to be able to identify members properly and definitively, and to meet our state and federal reporting requirements.
Social Security numbers are confidential and exempt from public records requests under section 119.07(1), Florida Statutes, and section 24(a), Article I of the Florida Constitution.